The Parochial Church Council (PCC) of Easingwold with Raskelf

1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data. Identification can be by

the information alone or in conjunction with any other information in the data controller’s possession or

likely to come into such possession. The processing of personal data is governed by the General Data

Protection Regulation (the “GDPR”).

2. Who are we?

The PCC is the data controller. This means it decides how your personal data is processed and for what


3. How do we process your personal data?

The PCC complies with its obligations under the “GDPR” by keeping personal data up to date; by storing

and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting

personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate

technical measures are in place to protect personal data.

We use your personal data for the following purposes: -

•To enable us to provide a voluntary service for the benefit of the public in a particular

geographical area as specified in our constitution;

•To administer membership records;

•To fundraise and promote the interests of the charity;

•To manage our employees and volunteers;

•To maintain our own accounts and records (including the processing of gift aid applications);

•To inform you of news, events, activities and services running at Easingwold and Raskelf;

•Subject to your approval, to share your contact details with the Diocesan office so they can keep

you informed about news in the diocese and events, activities and services that will be occurring

in the diocese and in which you may be interested.

4. What is the legal basis for processing your personal data?

•Explicit consent of the data subject is obtained so that we can keep you informed about news,

events, activities and services, and process your gift aid donations and keep you informed about

diocesan events.

•Processing is necessary for carrying out obligations under employment, social security or social

protection law, or a collective agreement;

•Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade

union aim provided: -

o the processing relates only to members or former members (or those who have regular

contact with it in connection with those purposes); and

o there is no disclosure to a third party without consent.

5. Sharing your personal data

Your personal data will be treated as strictly confidential and will only be shared with other members of

the church in order to carry out a service to yourself and to other church members or for purposes

connected with the church. We will only share your data with third parties outside of the parish with your


6. How long do we keep your personal data? We keep data in accordance with the guidance set out

in the guide “Keep or Bin; Care of your Parish Records which is available on the Church of England

website [see footnote].

Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated

paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms,

marriages, funerals) permanently.

7. Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your

personal data: -

•The right to request a copy of your personal data which the PCC holds about you;

•The right to request that the PCC corrects any personal data if it is found to be inaccurate or out

of date;

•The right to request your personal data is erased where it is no longer necessary for the PCC to

retain such data;

•The right to withdraw your consent to the processing at any time

•The right to request that the data controller provides the data subject with his/her personal data

and where possible, to transmit that data directly to another data controller, (known as the right

to data portability), (where applicable) [Only applies where the processing is based on consent

or is necessary for the performance of a contract with the data subject and in either case the

data controller processes the data by automated means].

•The right, where there is a dispute in relation to the accuracy or processing of your personal data,

to request a restriction is placed on further processing;

•The right to object to the processing of personal data, (where applicable) [Only applies where

processing is based on legitimate interests (or the performance of a task in the public

interest/exercise of official authority); direct marketing and processing for the purposes of

scientific/historical research and statistics]

•The right to lodge a complaint with the Information Commissioners Office.

8. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then

we will provide you with a new notice explaining this new use prior to commencing the processing and

setting out the relevant purposes and processing conditions. Where and whenever necessary, we will

seek your prior consent to the new processing.

9. If you have concerns

To exercise all relevant rights, queries or complaints please in the first instance contact the Vicar, a

Churchwarden, or the PCC Secretary .

Signed: Margaret Young

Date: January 2018

Details about retention periods can currently be found in the Record Management Guides located on the

Church of England website at: -

You can contact the Information Commissioners Office on 0303 123 1113 or via email or at the Information Commissioner's Office, Wycliffe House,

Water Lane, Wilmslow, Cheshire. SK9 5AF.